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The criteria and procedures for tenure, promotion and reappointment reviews are detailed in the Agreement on Conditions of Appointment for Faculty. In particular, the criteria are set out in Articles 3 and 4 and are summarized in the documents below:
The procedures for tenure, promotion and reappointment reviews are detailed in Articles 5 and 9 of the Agreement on Conditions of Appointment for Faculty.
The Guide to Reappointment, Promotion and Tenure Procedures at UBC for 2011/2012 outlines, in further detail, the procedures for tenure, promotion and reappointment at UBC, including new and joint appointments. It is intended to summarize and supplement the Agreement on Conditions of Appointment for Faculty. The substance of this document has been agreed to by the Senior Appointments Committee and the Committee of Deans at both UBC Vancouver and UBC Okanagan. The goal is to maintain high standards for tenure and promotion, to apply these standards fairly, and to handle cases as expeditiously as possible. A list of significant changes that were made to the guide this year can be accessed here.
The documents provided below or referenced in the Guide might also be helpful. All documents are up to date, unless otherwise noted.
Letters of Reference Material
Senior Appointments Committee
Effective July 1, 2011, the rank of Professor of Teaching has been introduced into the teaching stream. This new rank reflects the commitment of the University to provide educational leadership, outstanding teaching, and curriculum development, and to recognize and reward it when it happens. The rank is new and while the criteria are in place there has been no experience in interpreting and applying those criteria.
Please review the Guidelines for Promotion to Professor of Teaching. They are provided to offer assistance in helping faculty and academic units anticipate what is expected of the new rank, both in terms of meeting the criteria and understanding the procedures for review for promotion to the rank of Professor of Teaching.
The timing of a faculty member’s regular reviews for tenure, promotion and reappointment will depend on their appointment and rank. For example, see the sample schedule for a tenure track Assistant Professor.
The following sets out the tenure clocks:
| Rank | Mandatory Tenure Year |
| Assistant Professor | Year 7 |
| Associate Professor and Full Professor | Year 5* |
| Instructor I | Year 5 |
*Tenure track Associate and Professors are normally expected to be reviewed tenure by end of the 3rd year; however, if s/he is reappointed, the mandatory tenure review must take place in year 5.
Please note that tenure clock extensions may be possible.
The following sets out the periodic promotion review schedules for Assistant Professors and Associate Professors:
| Rank | Periodic Review Year |
| Assistant Professor | Year 5 then every 2 years |
| Associate Professor | Year 5 then every 3 years |
The following templates are designed to help you identify the review dates for tenure track positions. All documents are up to date, unless otherwise noted.
Departments are required to track the timing of their faculty member’s regular review for tenure, promotion and reappointment. For more information, view a Sample Tenure, Promotion and Reappointment Schedule.
Faculty Relations holds workshops on tenure and promotion procedures for faculty and administrators at the Vancouver Campus. Human Resources does the same at the Okanagan Campus.
This has become a bi-annual workshop for Deans, Heads, Directors and administrators involved in reappointment, tenure and promotion reviews.
UBC’s Okanagan Campus will be hosting a tenure and promotion workshop for Deans, Heads, Directors and Administrators sometime this fall. Details will be posted once the workshop is confirmed.
