The SAC Guide to Reappointment, Tenure, and Promotion at UBC is the primary and most comprehensive source of information for this purpose. The Summary of SAC Revisions explains the most recent update from October 2019.
The SAC Guide documents the procedures established through longstanding practice and through the evolution of the Collective Agreement, Part 4: Conditions of Appointment for Faculty, Articles #5 and #9. The Guide is always intended to be consistent with the Agreement.
The criteria and procedures for tenure, promotion and reappointment reviews are detailed in the Agreement on Conditions of Appointment for Faculty, in particular Articles #3 and #4, which form the basis for these documents:
- The Professoriate Stream: Criteria for Tenure and Promotion
- The Educational Leadership Stream: Criteria for Tenure and Promotion
The timing of a faculty member’s regular reviews for tenure, promotion and reappointment will depend on their appointment and rank. Section 2 of the Guide explains this process in detail, including when reviews for promotion and tenure are optional versus mandatory.
This is illustrated in the sample schedule for reappointment, tenure, and promotion. For alternate examples, see Appendix 15 of the Guide.
Please note that due to changes in the 2016-2019 Collective Agreement, Assistant Professors and Instructors hired after July 1, 2017 may only receive tenure if promoted to a higher rank (explained in Section 2.4 of the Guide, which interprets Articles 2.03(j) and (k)). Assistant Professors and Instructors hired before the cutoff date remain eligible for tenure without promotion.
Tenure clock extensions may be possible.
The following templates are designed to help you identify the review dates for tenure track positions. All documents are up to date, unless otherwise noted.
- Assistant Professor (Tenure Track)
- Acting Assistant Professor (Tenure Track)
- Associate Professor (Tenure Track)
- Senior Instructor (Tenure Track)
- Instructor (Tenure Track)
Departments are required to track the timing of their faculty member’s regular review for tenure, promotion and reappointment. For more information, view a sample schedule for a tenure track Assistant Professor.
The documents provided below or referenced in the Guide might also be helpful. All documents are up to date, unless otherwise noted.
- Tenure Stream Ranks at a Glance
- Tenure and Promotion Summary Map
- Tenure and Promotion Checklist for Heads and Directors
- Reappointment Checklist for Heads and Directors
- Memorandum of Agreement re Review for Promotion at UBC Okanagan in 2015/16 (out of date)
- Eligibility to be Consulted
- Sample Department ARPT Procedures Version #1
- Sample Department ARPT Procedures Version #2 (out of date)
- Promotion Reviews for Faculty
Letters of Reference Material
- Letters of Reference Chart
- Excerpt from the Agreement for Professors
- Excerpt from the Agreement for Associate Professors
- Excerpt from the Agreement for Assistant Professors
- Excerpt from the Agreement for Professors of Teaching
- Excerpt from the Agreement for Senior Instructors (out of date)
Senior Appointments Committee
Faculty Relations holds annual workshops on tenure and promotion procedures for faculty and administrators at the Vancouver Campus. Human Resources does the same at the Okanagan Campus.
- For Faculty Workshops, invitations will be sent to all Faculty members each year when the date and location have been determined.
- See the most recent Faculty Workshop Powerpoint presentation (Research Stream & Educational Leadership Stream).