Post-Retirement – Maintaining Your Connection to UBC

Stay Connected to UBC

Retiring from UBC doesn’t mean that your relationship with the University ends, since there are a number of ways to stay connected. Read on for information about post-retirement at UBC.

Benefits

Retirement & Survivor Benefits Program

UBC retirees may be eligible to continue benefits coverage (extended health, dental, employee and family assistance program) through UBC’s Retirement and Survivor Benefits Program.

Tuition Waivers for Retired Faculty Members

BC residents who are Canadian citizens or permanent residents aged 65 years or over are not assessed application, tuition or student fees. Some Distance Education and Technology and special fees may be assessed. If you are over age 65, apply directly to UBC Enrolment Services.

Library Card

UBC faculty retirees are entitled to retain library privileges. Cards for retired faculty can be obtained in person at the UBC Card office in the Bookstore or may be applied for online at www.ubccard.ubc.ca. Retired faculty who do not qualify for emeritus status may apply for a UBC Card for Retired Staff. For further information on obtaining an emeriti/retired library cards please call 604.822.3869.

Emeritus Status

Emeritus status is granted upon the recommendation of Senate to retiring faculty members and librarians who hold ongoing positions and whose combined age plus years of service to the University equal 70 or more at the time of retirement or resignation, provided their Dean is in support of the status.

If you retire from UBC Faculty Relations will automatically forward your name to Senate for consideration for emeritus status as long as your retirement has been recorded on the HRMS database. If you resign instead of retiring and wish to be considered for emeritus status, you should contact Faculty Relations at fr@exchange.ubc.ca to enquire about eligibility.

The list of UBC Emeriti is found in Appendix 3 of the current Academic Calendar. The policy on emeritus status is found on the Senate website.

Privileges for Emeriti

Privileges available to emeriti are as follows:

Association of Professors Emeriti

Emeriti faculty are eligible for membership in the Association of Professors Emeriti. The general objectives of the Association are to sustain the relationships of professors emeriti and other emeritus faculty with UBC and promote their interests and welfare. Note that the fee is waived for the membership year in which you are granted emeritus/emerita status.

Information on the Association can be found on the The Association of Professors Emeriti website, or by writing to:

The Association of the Professors Emeriti
c/o UBC Alumni Association
#4004, Copp Building, 3d Floor
2146 Health Science Mall
Vancouver,BC
Canada V6T 1Z3

Tel: 604.822.1752
Email: admin@emeriti.ubc.ca

Parking

Emeriti faculty are eligible for free parking permits, which will provide the same parking privileges as active faculty and staff. To obtain your parking permit, apply in person at Parking Services. When you apply you must bring:

  • your letter from Faculty Relations, or the letter from the AVP & Registrar
  • vehicle insurance papers
  • your valid driver’s license

Please note that all outstanding parking tickets must be paid before a permit will be issued. Questions regarding emeriti permits may be directed to Parking Services at 604.822.6786.

Email Service

Arrangements can be made with your department to continue email access on the UBC FAS mail system.  Information on FAS mail is found on the IT Services website.

Office / Research Space

Requests for use of university space should be made to the Head of the Department well ahead of your retirement date.

Tuition Waivers for Dependent Children

Dependent children of Emeriti (formerly holding ongoing appointments)  continue to be eligible for tuition waivers for credit courses subject to the Tuition Waivers for Dependent Children guidelines.

Emeritus Status – Remaining Engage at UBC & Insurance Coverage

Upon retirement, Faculty Members may continue to engage with the University to further contribute to their disciplines, their departments and UBC as a whole. Often, these retired Faculty Members may be granted the status of Professors Emeriti if eligible. The conferral of emeritus status does not create nor govern the relationship between a retired Faculty Member and UBC. One of the implications of this being that without an actual appointment, the relationship would not be covered by UBC’s Liability Insurance Policy. This would create a risk exposure for both retired Faculty Members and UBC. Therefore, term appointments for Retired Faculty Members as Professor Emeriti will need to be processed by Departments if the emeriti will continue to perform work at UBC (paid or unpaid). As per UBC Policy 27, Emeriti may be appointed salaried or unsalaried appointments.

If a retired Faculty Member with a non-remunerated appointment is making voluntary contributions to UBC and on its behalf, they will fall within the scope of UBC’s Liability Insurance Policy as a Volunteer Worker. In the Policy a Volunteer Worker is defined as follows: “Volunteer Worker shall mean any person appointed by UBC to perform duties pertaining to student-related activities or to perform duties on behalf of UBC including participation on UBC committees. The Volunteer Worker must be non-salaried but may receive remuneration in the form of an honorarium, stipend or reimbursement of expenses.” As a Volunteer Worker, the retired Faculty Member would be covered by UBC’s Liability Insurance, both general (while performing duties on behalf of UBC) and professional (with respect to work performed under direct or indirect control of UBC). To ensure that UBC’s Insurer will classify a Faculty Member as a Volunteer Worker, it is important that a retired Faculty Member’s appointment letter expressly states that the position is without salary or benefit and identifies their expected duties. WorkSafeBC insurance is not available for volunteers, however UBC has an optional AD&D insurance policy that will provide coverage. For more information regarding the volunteer AD&D Insurance Policy, please connect with Risk Management Services at: www.rms.ubc.ca/insurance/insurance-programs/volunteer-insurance/. Note that coverage must be arranged through the volunteers’ department administrator.

If a retired Faculty Member has a remunerated appointment and is providing services and contributions that are in substance of an employment nature, then they are not characterized as Volunteer Workers but rather are UBC employees. As an employee, a retired Faculty Member would be covered by UBC’s Liability Insurance Policy and WorkSafeBC in the same manner as all other UBC employees. For information regarding UBC’s liability insurance policies and scope of coverage, please visit: www.rms.ubc.ca/insurance.

Post-Retirement Appointments

Retired faculty members (including tenure-stream faculty, librarians and program directors) can be re-hired as a new hire or into a post-retirement appointment under UBC Policy #27, Appointment of Retired Faculty Members (PDF).

(1) Hiring into a regular faculty appointment (a new hire)

  • You may re-hire a retired individual into any available position.
  • Normal advertising and recruitment guidelines apply. See the Documentation Checklist for required forms.
  • The individual will not port any service or status from their previous appointment.
  • The individual will be eligible for benefits based on the Collective Agreement provisions. If the retiree belongs to the Retirement and Survivor Benefits Program, membership may be suspended while working until age 71.
  • If the individual is in receipt of Canada Pension Plan benefits, he or she should present proof of receipt to Payroll in order to prevent deductions.
  • If the individual has emeritus status, it will be suspended for the period of their re-employment. The faculty member must return their parking pass to the Parking Office.

(2) Hiring under Policy #27

The appointment may be

  • salaried, for a renewable term of one year or less
  • non-salaried, for a renewable term of three years or less

The appointment must provide a specific benefit for the unit or faculty, and the University. The title used in the appointment must include the retired or emeritus status of the individual and reflect the rank held at the time of retirement.

  • Note that advertising requirements and Policy #20 do not apply to appointments made under Policy #27.
  • Post-retirement appointees retain their emeritus status.
  • Pension and benefits are not available to post-retirement appointees. They may continue to access the Retirement and Survivor Benefits Program.
  • If the retiree is in receipt of Canada Pension Plan benefits, he or she should present proof of receipt to Payroll in order to prevent deductions.

Please review Policy #27 and the required documentation checklist prior to recruitment and appointment.

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