Job Descriptions for Faculty, Librarians & Program Directors

Without Review (Term) Appointments: Teaching and Research


Full-Time Without Review Appointments

  • Professor Without Review
  • Associate Professor Without Review
  • Assistant Professor Without Review
  • Instructor Without Review

It is possible to appoint someone at the above ranks full-time for a maximum of 3 years, one year at a time. There is no implication the appointee will be considered for any further appointment of this or any other kind on the expiration of the specified term. University policy (#42, Faculty Term Appointments Without Review) currently states that “full-time appointments without review may not be held for more than three consecutive years by those appointed at the rank of Instructor I or higher.”

Positions must be advertised in accordance with UBC’s advertising policy.

Faculty appointment forms must indicate the reason for the appointment:

  • to replace a faculty member on leave
  • to enable a Department or Faculty to meet teaching requirements in the face of exceptional uncertainties about future enrolment
  • when the death or late resignation of a faculty member makes it impractical to conduct an effective search for the best qualified candidate for appointment
  • when a suitable candidate is not available to fill a vacancy normally held by a faculty member holding an appointment with review or without term, or
  • when the funds for a program are to be provided only for a limited time.

Please refer to the appointment checklist for term appointments for the list of attachments that must accompany the Faculty appointment form.

If the appointee is a not a citizen or permanent resident of Canada, please review the requirements for Foreign Academic Recruitment.

Such appointments are eligible for pension and benefits. The appointees are members of the Faculty Association and are eligible for all negotiated salary increases (e.g. career progress, merit and performance salary adjustments).

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Part-Time Faculty Appointments

  • Professor part-time
  • Associate Professor part-time
  • Assistant Professor part-time
  • Instructor part-time

These appointments are part-time, for a specified, limited term no longer than one year at a time. There is no implication that the appointee will be considered for any further appointment of this or any other kind on the expiration of the specified term. Reappointments can be made subject to the terms and conditions of Policy 42, Faculty Term Appointments Without Review.

Please refer to the appointment checklist for term appointments for the list of documents that must be submitted to Faculty Relations.

These appointments are eligible for pension and benefits if the salary meets the minimum required for benefits’ eligibility. Otherwise, statutory benefits apply (Canada Pension Plan, Employment Insurance and Worker’s Compensation Board).

These appointees are members of the Faculty Association.

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Lecturer

“Lecturer” means a person holding an appointment without review for a term of one, two, or three years, the first being probationary, with responsibilities limited to teaching and related duties which may include administrative responsibilities normally undertaken by faculty members.

These are term appointments without review that are for a specified one, two, or three year term with the expectation of renewal upon demonstration of excellence in teaching. Reappointments are to be made subject to the terms and conditions of Policy 42, Faculty Term Appointments Without Review.

Full-time positions must be advertised in accordance with UBC’s advertising policy.

Please refer to the appointment checklist for term appointments for the list of documents that must be submitted to Faculty Relations.

For full-time appointments only: if the appointee is a not a citizen or permanent resident of Canada, please review the requirements for Foreign Academic Recruitment.

Lecturers can be appointed for a partial workload for all or part of a year, but the appointment must be made for a full year. Partial appointments must be done in keeping with articles 2.03, 3.01, 3.02, and 4.01 of Part 8: Reduced Appointments. This means that the appointment cannot be less than 50% FTE, salary is pro-rated and they are entitled to pension and benefits. A minimum salary is in effect for all Lecturer appointments.

These appointees are members of the Faculty Association. Appointments are covered under the Agreement on the Conditions of Appointment for Faculty. Full-time appointments are eligible for all negotiated salary increases (e.g. career progress, merit and performance salary adjustments).

Please note that a Lecturer who will not be renewed is entitled to notice or salary in lieu of notice, or if previously a Sessional Lecturer, 1 month’s notice and recall. See the Agreement on Conditions of Appointment for Faculty for details.

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Sessional Lecturer

A Sessional Faculty Member, appointed at the rank of Sessional Lecturer, can be a full-time or part-time appointment by the Board of Governors to teach credit course(s), or to perform related duties such as course coordination or laboratory supervision, for a period of less than twelve (12) months. Sessional Lecturers are governed by The Agreement on Conditions of Appointment for Sessional Faculty Members.

Positions must be advertised in accordance with UBC’s advertising policy and the Agreement. Appointments must be made using ISIS (Integrated Sessional Information System). Contact Christine Pickering for ISIS information and access. For other Sessional questions please see our contact list. Please note that a current CV and a copy of the signed offer letter must also be submitted for new appointments.

If the appointee is a not a citizen or permanent resident of Canada, please review the requirements for Foreign Academic Recruitment. Please note that the only non-Canadians that can be appointed as part-time Sessional Lecturers are American, Mexican and Chilean citizens.

Sessional Lecturers (part-time) who hold appointments of at least 50% and for at least 4 months are eligible for pension and benefits. Sessional Lecturers (part-time) who hold appointments of less than 50% are eligible for a modified benefits package with no pension. The only exception is when a Sessional Lecturer falls under the recall provisions of the Agreement on Conditions of Appointment for Sessional Faculty Members: a Faculty Member with a Sessional appointment whose duties fall to less than 50% of a full-time faculty member due to lack of funding or non-scheduling or cancellation of a course or section offering shall maintain Sessional member rights and status, including benefits, for a period of twenty-four (24) months commencing from the date at which the workload fell below 50%. Information about benefits eligibility and benefits maintenance in between appointments for Sessional Lecturers is available on the HR Benefits website.

The appointees are members of the Faculty Association. Minimum salary scales are in effect for all Sessional Lecturer appointments.

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Clinical Fellow

A Clinical Fellow is a post-MD trainee who is pursuing further clinical or research training in their own specialty which will not be evaluated by the Royal College of Physicians and Surgeons of Canada.

Appointments can be made one year at a time. Please refer to the appointment checklist for term appointments for the list of documents that must be submitted to Faculty Relations.

If the appointee is a not a citizen or permanent resident of Canada, please review the requirements for Foreign Academic Recruitment.

In general, Clinical Fellows receive salaries through UBC Payroll designated as earnings code “REG”, which attracts benefits (Extended Health, Dental and Employee and Family Assistant Program) and statutory deductions. Eligibility for benefits is based on a minimum salary requirement and on an appointment of at least one year. If the salary does not meet the minimum requirement or if the appointment is for less than one year, then statutory deductions apply (Canada Pension Plan, Employment Insurance and Worker’s Compensation Board). If, however, the Fellow has received a competitive fellowship or award in his/her own name (for example, through MRC or CIHR), the earnings code is designated “FEL” and no benefits are applicable to the appointment. These earnings are deducted, however, for Worker’s Compensation Board. Persons who are funded otherwise are advised to make private arrangements for benefit plans and insurance coverage.

For more information, please refer to the Faculty of Medicine’s website.

The appointees are not members of the Faculty Association.

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Adjunct Professor

Adjunct faculty appointments are part-time appointments granted to individuals who have some special professional skill or learning of value to the University but who are primarily engaged in the practice of their professions outside UBC or any other academic institution. Appointment at the adjunct rank does not imply that the appointee has the qualifications necessary for appointment to one of the regular academic ranks. Salary may be paid to an Adjunct Professor for periods not to exceed one year at a time. For more information, please review University Policy 42.

Please refer to the appointment checklist for honorary appointments for the list of documents that must be submitted to Faculty Relations.

Such appointments are not eligible for pension and benefits except for statutory benefits (Canada Pension Plan, Employment Insurance and Worker’s Compensation Board).

These appointees are not members of the Faculty Association.

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Clinical Appointments

These are part-time appointments in the Faculties of Medicine and Dentistry and in the School of Nursing made in the case of those who have some special professional skill or learning of value to the University but who are primarily engaged in the practice of their professions outside the University.  For more information, please refer to University Policy #42.  In the Faculty of Medicine please also refer to the Clinical Faculty Appointment Policy.

Please refer to the appointment checklist for honorary appointments for the list of documents that must be submitted to Faculty Relations.

If the appointee is a not a citizen or permanent resident of Canada, please review the requirements for Foreign Academic Recruitment.

These positions are often non-salaried. However, if a salary is paid, such appointments are eligible for pension and benefits if the salary meets the minimum required for benefits’ eligibility. Otherwise, statutory benefits apply (Canada Pension Plan, Employment Insurance and Worker’s Compensation Board).

These appointees are not members of the Faculty Association.

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Honorary Appointments

These are appointments made in recognition of services rendered to a Faculty, Department, or School and are not normally held by individuals holding a faculty appointment at UBC or another academic institution.

Affiliate Appointments:  On the recommendation of the Dean, an individual holding a faculty appointment at another academic institution may be appointed as an honorary affiliate faculty member of UBC.

For more information, please review University Policy #42.

Please refer to the appointment checklist for honorary appointments for the list of documents that must be submitted to Faculty Relations.

Such appointments are non-salaried. If an honorarium is paid to an Honorary Professor, that honorarium is not eligible for pension and benefits except for statutory benefits (Canada Pension Plan, Employment Insurance and Worker’s Compensation Board).

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