Honoraria

Faculty members with salary* may receive honoraria payments for the following activities:

1. Teaching Overload

  • There is no salary scale for overload teaching and the honorarium would be negotiated between the faculty member and the head of the academic unit.
  • EXCEPTION: Sessional Lecturers must be paid regular salary for any teaching or related duties through ISIS and in accordance with the minimum salary scale. Sessional Lecturers normally only receive honoraria for marking when the exam is within 3 days of the end of the appointment or course cancellations without 1 month’s notice as provided for in Articles 2.04 and 10.05 of the Part 7 of the Collective Agreement (Conditions of Appointment for Sessional Faculty Members) .

2. Research

  • Please note that faculty members are allowed to receive research honoraria from third parties provided that the total of all honoraria paid to the faculty member from third parties (contracts, grants, etc whether source is research related or otherwise and whether the honorarium is for research activities or otherwise) does not exceed 1/6th of the member’s total compensation ( excluding benefits) during the academic year (July 1 to June 30) unless previously approved by the Provost, as per UBC Policy 87: Research (PDF).
    • Please note that honoraria from internal UBC sources (such as from GPO) is not subject to the 1/6 limit and rather is considered as part of the total compensation from which honoraria from third parties cannot exceed 1/6th of.
  • A summary of honoraria payments paid to a faculty member can be provided by running HRMS Query 604  (HON_AND_HN1_PAID_TO_EE). Please run this query prior to processing a research honoraria to ensure the faculty member has not exceeded the 1/6th limit for the academic year.

3. Additional Administrative Duties

  • Faculty members can receive an honorarium for additional administrative duties above and beyond the normal service expectations.
  • There is no salary scale for additional administrative duties and the honorarium would be negotiated between the faculty member and the head of the academic unit.
  • Should units wish these honoraria payments can be processed under on an Academic Administrator job code, which will provide a separate employment record on HRMS.
  • EXCEPTION: where a faculty member is appointed to the rank of Head or Director of an academic unit or to the rank of Associate Dean in a Faculty, the faculty member receives an administrative stipend.

*If you wish to pay an honorarium to a faculty member with an unpaid appointment, the existing relationship should be examined to determine whether or not an employment relationship now exists. If an employment relationship now exists, the appointment must be processed on a Faculty Appointment Form (DOC). For more information, please refer to the Employee or Contractor information on Payroll’s website.

Processing Honoraria Payments

Documentation Required

Honoraria can be paid in a lump sum, or spread over a relevant period of time. For unpaid appointments see note above and process payment on a Faculty Appointment Form. Each request for payment must indicate the reason for the payment and if required, include supporting documentation.

For lump sum honoraria: use a Faculty Honoraria Form (DOC).

For ongoing honoraria: use a Faculty Appointment Form (DOC) with the earnings code “HON” and the action/reason code “pay rate change – additional responsibilities”.

Note: faculty members with salary should never be paid salary using a Requisition for Payment or SmartForm. Those faculty members who provide service to the University in an area of specific expertise unrelated to their UBC employment must comply with University Policy #97 (PDF).

Prior to submitting paperwork to Faculty Relations administrators must ensure that the honoraria payments are in accordance with section 4.11 of  Policy 87 (PDF) and that the faculty member will not exceed his/her limit for the academic year (July 1 to June 30).  HRMS Query 604 (HON_AND_HN1_PAID_TO_EE) will provide a summary of honoraria payments and will assist administrators in determining the annual honoraria limit. Attach this to the payment form.

Approvals

All honoraria are subject to the approval of the head of the academic unit and Dean (Dean’s signature only in non-departmentalized Faculties). Payments to joint appointees must be signed by both Heads & Dean(s).  Payments to faculty members outside of the unit must also be signed by at least the other Dean’s Office.  Upon the approval of the Dean(s),

  • all honoraria of $4500 or more must be approved by the President’s Office (i.e. Faculty Relations at UBCV and Human Resources at UBCO);
  • all lump sum honoraria under $4500 must be submitted directly to Payroll EXCEPT for honoraria payments to Sessional Lecturers;
  • the Provost must approve any honoraria from third parties where the total honoraria paid to a faculty member by third parties is in excess of 1/6th of the total compensation (incl internally funded honorari; excluding benefits) received within an academic year (July to June).

Benefits and Tax Implications

Honoraria are taxable (including income tax, CPP, EI and WCB) but do not attract pension or benefits at UBC. Note that EI hours are not attached to lump sum honoraria (HN1). Therefore should an individual need to access EI benefits, any HN1 payments will not be included in their UBC insurable hours, which could have a negative impact on their EI claim.

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