Checking Career Progress Increments

To ensure that the correct Career Progress Increment (CPI) is processed for faculty members in the annual Faculty Salary Increase process, administrators must check the accuracy of the CPI data for their faculty members by the end of March. Two CPI reports exist in HRMS that administrators will need to run so that they can check the CPI data for their faculty members.
Steps in the checking process:

• CPI data for the current year is loaded (normally by early February, but is delayed in bargaining years).
• Faculty Relations will send an email confirmation to the Dean’s office that the CPI has been loaded. As applicable the Dean’s Office will inform their academic units.
• Units run the two HRMS reports and check.
• Errors in CPI should be reported to Faculty Relations by the end of March to ensure that the salary increase spreadsheets are produced with the correct CPI data attributed to faculty members.

What administrators should check for:

• New Hires: check that new eligible faculty hired between the previous July 1 and current June 30 have a current year CPI. Ensure that those with previous years in rank have been placed in the correct year. When the CPI load is done the system assumes that an individual is hired at year 0 and therefore will be at year 1 in their rank with the corresponding CPI units as of the current July. However, if a Years in Rank form was supplied to Faculty Relations, this data should have been entered on HRMS and the new hire will have a CPI year greater than year one.
• Promotions: 1) Check that members who were promoted effective last July 1 appear in their new rank and correct year in rank.2) Check those members who have been approved for promotion this year are appearing in the correct rank and year.
• No CPI: ensure that anyone appearing on the NO CPI list (Query 25) is not eligible for CPI.
• Ineligible members with current CPI: Check that individuals who are NOT eligible for current year CPI do not have a current CPI row. Individuals in this category include part-time members, resignations, retirements & non-reappointments with effective dates prior to July 1 and individuals holding exempt appointments (Deans, AVPs).
• CPI Year is not equal to current CPI year: The majority of faculty members will appear with a CPI row for the current July, however some may appear with a CPI date other than the current July. Normally these will be individuals who at some point in the past were eligible for CPI, but are now currently exempt (i.e., currently holds a Dean, Associate VP or VP position, or they previously held an eligible appointment and have returned to UBC in an ineligible appointment). Individuals appearing with no current year CPI and who are eligible for CPI are in error.

Any anomalies or errors need to be reported to Faculty Relations. Email communication is preferred – please remember to include Name & Employee ID.

If the CPI data for your unit has been thoroughly checked in previous years, then you will only need to check the above items. If the CPI for your unit has not been thoroughly checked then the CPI for each faculty member should be reviewed to ensure they are at the correct rank and year in rank. Any errors or anomalies affecting the July 2012 increase must be reported to Faculty Relations by (TBD).

Details of each of the two HRMS reports are as follows:

Report 24 – Career Progress Points: This report provides a list of active faculty members at the rank of 12-month Lecturer or higher, who have any CPI data entered on HRMS. The data appearing in each of the columns should be self-explanatory, however if you require further information on the fields refer to the descriptions in the CPI Report 24 Checking document.

Report 25 – Career Progress No Points: This report provides a list of active faculty members at the rank of 12-month Lecturer or higher who do NOT have CPI data entered on HRMS. Individuals appearing on this list may or may not be eligible for CPI.

The CPI reports may be run at anytime during the year, and may be run more than once. Remember that CPI for the current year will not be loaded until approximately early February. Also keep in mind that only faculty members who are active as of the date you run the report will appear.

Although only full-time faculty are eligible for CPI, both reports include full & part-time faculty members. This is so that Departments can use these reports to double-check that those members who should be receiving CPI are and that those members who are not eligible do not receive CPI. The full/part-time status is noted in the column entitled “FTE” – full-time faculty will have an FTE of 1.

For general information on CPI please refer to the Career Progress page.

Information on how to run queries can be found in Chapter 7 of the HRMS Navigation & Inquiry Guide.

Remember also that you can view complete CPI data for a faculty member on the Career Progress panel on HRMS, which is located under Workforce Development / Faculty Events / Track Events / Faculty Career Progress. Below is an example of the panel:

Click to see the image full-size