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The University of British Columbia
- a place of mind
- The University of British Columbia
- UBC Human Resources
The purpose of this Agreement is to describe the conditions for reduced appointments.
Wherever in this Agreement the titles Vice President Academic & Provost and Dean are used, the reference shall include the Deputy Vice Chancellor, Vice President Students, the Librarian and the Associate Vice President Continuing Studies where the context so requires.
“Member” means member of the Faculty Association bargaining unit.
“Parties” means The University of British Columbia and the Faculty Association of the University of British Columbia.
Where it is agreeable to both the University and the individual, a reduced appointment may be offered or requested, on either a continuing (until retirement) basis or for an agreed term to a member of the bargaining unit who holds a tenured, confirmed or continuing appointment. The duration and nature of the reduced commitment, once made, may not be changed without the agreement of both the member and the University. While members on reduced appointments do not have prior claim on or right of expectation to any other full- or part-time position at the University beyond the current appointment, they have the same rights to apply for other positions as anyone else.
1. The member and the head discuss a reduction in responsibilities and if they agree, the head makes a recommendation to the Dean with a copy to the member. The recommendation contains the reasons for the reduced appointment, the precise allocation of duties that would be performed, the time in which the duties would be performed, the percentage of full-time to be worked, the appropriate reporting mechanisms, and the term of the reduced appointment.
2. The recommendation is forwarded through the Dean, the Vice President Academic & Provost to the President, so long as each is in agreement with it. If any of the administrators listed disagree with the recommendation, written notification that the recommendation was declined is provided to the Faculty Association, head and member. The head and member are also provided with written reasons.
3. The President, if he/she agrees with the recommendation, forwards the recommendation to the Board of Governors for approval. The decision to grant or refuse a reduced appointment lies with the University.
4. If approved by the Board of Governors, the member and the Faculty Association are notified and the detailed recommendation is placed in the member’s personnel file.
2.03 Types of Reduced Appointments
Types of arrangements for reduced appointments range from full workload for part of the year in combination with no assigned duties in the balance, to partial workload for all or part of the year. In no case is the reduced appointment to fall below 50% of full-time, calculated as a percentage of annual full-time employment.
2.04 Rank at Return to Full-Time
If a transfer back to full-time employment is agreed, the rank held at the time of the transfer back to full-time will be unchanged.
A member on a reduced appointment is assigned a “base salary rate”, computed as if the member were continuing on full-time status. The “actual salary” to be paid the member shall be pro-rated from the base salary rate in direct relation to the approved reduction in duties for the reduced appointment. This pro-ration, based upon agreed responsibilities and time commitments is subject to approval by the Vice President Academic & Provost.
All relevant salary adjustments shall be applied to the base salary rate. When considered for salary adjustments, a member on a reduced appointment is assessed on his/her actual assignments.
Members on reduced appointments are entitled to continue to participate in the following benefit plans:
For the purpose of assessment for promotion, the criteria are the same as for full-time appointments, but take into account the nature of the reduced appointment.
Members on reduced appointments under this Agreement are represented by the Faculty Association.
6.02 Information for the University and the Faculty Association
The University will provide a report annually on members holding appointments under this Agreement. The report will include name, department, percentage part-time, term-date of the reduced appointment if applicable, and other information as may be agreed by the parties.
Except as modified by this Agreement, a member on a reduced appointment has the rights and the duties in relevant UBC collective agreements and policies as amended.
This Agreement will continue in force from the date of signing until June 30, 2000, and thereafter until terminated as in 8.02 or amended as in 8.03.
8.02 Termination of the Agreement
This Agreement may be terminated by either party on or after June 30, 2000, provided one years written notice was given to the other party. If this Agreement is terminated, that termination will have no effect on members holding appointments under this Agreement; those appointments will continue to be governed as if this Agreement were in effect.
8.03 Amendments to the Agreement
Amendments to this Agreement may be made by agreement of the parties at any time.
