Tenure and Promotion

Changes to the SAC Guide

A number of changes have been made to the Senior Appointments Committee (SAC) Guide to Reappointment, Tenure, and Promotion. The SAC Guide is updated each year based on input from all faculties at both the Vancouver and Okanagan campuses, and is available in PDF format on the Faculty Relations’ website at: Tenure, Promotion & Reappointment for Faculty Members. A thank you to those who have provided feedback.

Look to future changes to the guide as we transition from a document based version to a fully online version.

Highlighting the Revised Language in Part 4, Article 9.02 with respect to Reviews for Promotion for Tenured Faculty

In the last round of bargaining, the University and the Faculty Association agreed to make amendments with respect to promotional reviews for faculty members contained in Part 4, Article 9 of the Collective Agreement. We wanted to highlight the revised language and to clarify the intention of the parties in implementing these changes. Prior to these amendments, candidates would participate in mandatory periodic and non-periodic reviews for promotion. Where a non-periodic review resulted in a recommendation by the Dean, the review was deemed to be a periodic review for the purpose of determining the timing of the next periodic review. In seeking to change this language, the intention of the parties was to simplify the process by eliminating the need to monitor and formalize a candidate’s request for promotion.

The revised language in Article 9.02 now provides a tenured faculty member with the opportunity to request an optional review for promotion in any year. If a Head makes a recommendation for a promotion review and the candidate agrees, then the review will also take place. It is important to note that if the review results in the promotion being denied, another optional review cannot be conducted for three years. The Head, the Dean or the candidate may decide to stop the process of an optional review at any time. But if an optional review is stopped by either the Head or the Dean, then only the candidate will be able to stop the next optional review. If an optional review is conducted past the point of obtaining referee letters, then a review will not be conducted in the following year.

Promotion & Tenure Workshop – Research and EL Streams

9 a.m. Thursday, June 21, 2018

If you’re a faculty member coming up for tenure and/or promotion, this workshop is for you. Our speakers will guide you through all aspects of the tenure and promotion process at UBC. You’ll leave with a clear sense of how the process unfolds and your role in it. So please join us to ask questions, discuss concerns and share experiences.


  • Mark Schaller, Chair, Senior Appointments Committee
  • Mark Trowell, Senior Manager, Faculty Relations
  • Deena Rubuliak, Executive Director, UBC Faculty Association


To REGISTER for this workshop, please email the UBC Faculty Association at faculty.association@ubc.ca .

DATE & TIME: 9:00 a.m. to 11:30 a.m., Thursday, June 21, 2018

LOCATION: Lecture Theatre 102, at Michael Smith Laboratories, 2185 East Mall.

Joint Appointments: Promotion and Tenure Considerations

For those faculty members who are jointly appointed in more than one academic unit, it is important that the tenure and promotion process is documented and agreed upon by the hiring units prior to the individual faculty member’s start date. The tenure and promotion process can be found on the Faculty Relations website, and please refer to the Joint Appointment Checklist which can be downloaded as a Microsoft Word document from the Faculty Relations Joint Appointment page.

Voting Eligibility for ARTP Committees

Recently a clarification was made to the voting eligibility for review of tenure / tenure track reappointments, tenure and promotion. Please refer to the most recent version of the voting eligibility on our website before proceeding.

2015/16 SAC Guide Available

The Senior Appointments Committee (SAC) Guide to Reappointment, Promotion, and Tenure at UBC has been updated for the 2015/2016 year. The latest revisions and additions bring further clarity to the application and review process for candidates in all tenure-track positions. The SAC Guide is updated each year based on input from both the Vancouver and Okanagan campuses. To access the 2015/16 edition and a summary of revisions, please visit the Tenure, Promotion, Reappointment & Confirmation page on the Faculty Relations’ website.

Appointment, Reappointment, Tenure and Promotion – Update on Eligible Members to Vote

The University and the Faculty Association have signed a new Memorandum of Understanding, effective July 1, 2015, that specifies which faculty members are eligible to vote on appointment, reappointment, tenure and promotion for the Research stream and Educational Leadership stream.

In the case of all initial appointments, all tenured and tenure-track members of the department are eligible to vote. For more information on eligible members to vote in reappointment, tenure and promotion, please visit Faculty Relations’ Chart Regarding Eligible Members (UBCV) or Human Resources’ Memorandum of Agreement Regarding Eligible Members (UBCO).