Professional Development

Academic Leadership Development Program (ALDP) Registration for 2018/2019 Cohort Underway – UBC Vancouver

Administrators & Deans take note: now is the time to sign up your new academic leaders for the 2018/19 Academic Leadership Development Program (ALDP).

The Academic Leadership Development Program (ALDP) is an annual, cohort-based program sponsored by the Office of the Provost and open to all new Heads, Deans, Associate Deans and academic leaders in related roles at UBC Vancouver. The Program begins with the two-day intensive “Boot Camp, Part I: Getting Started as an Academic Leader at UBC” on August 27th & 28th, 2018. Over the course of the 2018/19 academic year, ALDP offers:

  • Two intensive “Boot Camps” in late August and early December, which focus on leadership fundamentals new academic leaders need in order to establish themselves well in their roles
  • Three workshops focusing on broad leadership topics such as “Engaging with conflict,” “Leading change,” and “Transitioning to Year Two”
  • Twelve breakfast- and lunch-time studios focusing on specific topics relevant to needs of academic leaders, such as “Cultivating effective faculty relations,” “Community engagement”, “Supporting research in your unit,” and “The changing landscape of teaching and learning”
  • Leadership styles assessment and an opportunity to receive reflective, individual feedback on leadership development, using an Appreciative Inquiry approach
  • Confidential, one-on-one executive coaching to support cohort members in identifying and achieving their leadership goals
  • Online learning modules accessible through the ALDP Canvas site

ALDP alumni have reported that the Program has helped them become more effective leaders and derive more personal satisfaction from their leadership roles.

Administrators, Heads, and Deans are encouraged to highlight and offer ALDP to faculty when recruiting for academic leadership positions. For questions about the Program and to enrol a new academic leader in the 2018/19 Program, please contact Julianna Chen, ALDP Program Manager, at julianna.chen@ubc.ca or 604-827-2783. Further information about ALDP can also be found on the Program website, http://aldp.ubc.ca/.

PDR Reminder: Expiry of Professional Development Funds (PDR) Accrued in the 2013/14 Academic Year

A reminder of the upcoming expiry date for PDR Funds that were accrued in the 2013/14 academic year. Any unused funds from 2013/14, must be used and claimed before the June 30, 2018 year-end, otherwise access to this carried forward amount will expire and be forfeited as of July 1, 2018.

To access an unused fund amount from 2013/14, a completed PDR Fund expense claim form must be received in Human Resources, on the Vancouver campus, by Friday, June 22nd at 4:30pm, in order to provide time for PDR claim processing prior to the June 30 year-end expiry date.

PDR Funds accrue at $1,100 per academic year (pro-rated for partial years) and can be carried forward to a maximum of five years. Claim submission amounts are applied against the value of the oldest carried forward PDR funds first, when applicable. Claims may be submitted up to three times per year and must be within 12 months of the expense purchase date.

The following are online PDR resources:

Faculty members will receive an email directly from the PDR desk informing them of the upcoming expiry.

Academic Leadership Development Program (ALDP) at UBC Vancouver –Registration for 2017/18 Cohort Underway

Administrators & Deans now is the time to sign up your new academic leaders for the 2017/18 ALDP cohort.

The Academic Leadership Development Program (ALDP) is an annual, cohort-based program sponsored by the Office of the Provost. The Program is open to all new Heads, Deans, Associate Deans and other academic leaders at UBC Vancouver, and begins with the two-day intensive “Boot Camp, Part I: Getting Started as an Academic Leader at UBC” on August 28th and 29th. Over the course of the 2017/18 academic year, ALDP offers:

  • Two intensive “Boot Camps” in late August and early December, which focus on leadership fundamentals new academic leaders need in order to establish themselves well in their roles
  • 3 Workshops focusing on broad leadership topics such as “Engaging with conflict,” “Leading change,” and “Planning for Year Two”
  • A number of Breakfast- and lunch-time studios focusing on specific topics relevant to needs of academic leaders, such as “Supporting and assessing faculty career development,” “Employee relations”, “Building effective partnerships”, “Supporting research in your unit,” and “The changing landscape of teaching and learning”
  • Leadership styles assessment and an opportunity to receive reflective, individual feedback on leadership development, using an Appreciative Inquiry approach
  • Confidential, one-on-one executive coaching to support cohort members in identifying and achieving their leadership goals
  • Online learning modules accessible through the ALDP Connect Learning Management System site

ALDP alumni have stated that the Program has helped them become more effective leaders and derive more personal satisfaction from their leadership roles.

Administrators, Heads, and Deans are encouraged to highlight and offer ALDP to those being recruited to academic leadership positions. For questions about the Program and to enroll a new academic leader in the 2017/18 Program, please contact Julianna Chen, ALDP Program Manager, at julianna.chen@ubc.ca or 604-827-2783. Further information about ALDP can also be found on the Program website, http://aldp.ubc.ca/.

Professional Development Reimbursement Funds

Professional Development Reimbursement Funds (PDR) that have been carried over from the 2012/2013 academic year must be used and claimed by June 30th, 2017. Unused funds from five years ago can only be carried over until June 30th of this year and will be deemed to have been forfeited on July 1st.

For Sessional Lecturers without continuing status, the carry-forward limit is two years and claims made by the June 30th for funds assessed on the February 15th assessment or by December 31st of this year for funds assessed on August and October 15th. Please note that the funds can be carried forward even if you are not teaching this semester and that the claims need to be made within 12 months of the date when the expense was made.

All faculty members (except Sessionals) can view their PDR fund balance online. Sessional Lecturers who wish to know their PDR fund balances can contact Tina Lu at (PPS PDR). For further information on PDR funds, please refer to the PDR page.

A reminder that claims can be submitted up to three times per year, and must be within 12 months of the expense being incurred. The expense must have the support of the Academic Head of Unit. A reminder also that departments are responsible for tracking goods purchased with PD funds and ensuring, where applicable the return of such goods.

Academic Leadership Development Program (ALDP) – Vancouver Campus

The Academic Leadership Development Program (ALDP) will again be offered to new Heads, Directors, Associate Deans, and other academic leaders at UBC’s Vancouver campus in 2016/17, beginning in August. ALDP is an annual, cohort-based program sponsored by the Office of the Provost, and implemented through a partnership between Human Resources and the Centre for Teaching, Learning and Technology. ALDP offers group and individualized leadership development support throughout the academic year, including:

  • Two intensive “Boot Camps” in late August (final week) and early December, focusing on leadership fundamentals
  • Workshops focusing on broad leadership topics such as “Engaging With Conflict,” “Leading Change,” and “Planning for Year Two”
  • Breakfast and lunch-time studios focusing on specific topics relevant to needs of academic leaders, such as “Supporting and Assessing Faculty Career Development,” ”Employee Relations“, “Building Effective Partnerships”, “Supporting Research in Your Unit,” and “The Changing Landscape of Teaching and Learning”
  • Leadership styles assessment and an opportunity to receive reflective, individual feedback on leadership development, using an Appreciative Inquiry approach
  • Confidential, one-on-one executive coaching to support cohort members in identifying and achieving their leadership goals
  • Online learning modules accessible through the ALDP Connect Learning Management System site

Prior ALDP cohort members have reported becoming more effective leaders, and deriving more personal satisfaction in their leadership roles, as a result of their participation in the Program.

Administrators, Heads and Deans are encouraged to highlight and offer ALDP to faculty when recruiting for academic leadership positions. For questions about the Program and to enroll a new academic leader in the 2016/17 Program, please contact Julianna Chen, ALDP Program Manager, at julianna.chen@ubc.ca or 604-827-2783. Further information about ALDP can also be found on the Program website, http://aldp.ubc.ca.

Academic Leadership Series (ALS) – Okanagan Campus

The Academic Leadership Series is run on an ongoing basis for Heads, Directors, Associate Deans, Deans and other academic leaders at UBC’s Okanagan campus. The series is coordinated by Human Resources, Okanagan, and begins each year with a two-day retreat in August followed by monthly Lunch & Learn sessions focused on both administrative and broad leadership topics. The ALS also supports an important level of networking and connection between the members of the Okanagan Academic Leadership team. Coaching is also provided to support individual leaders.

Faculty Professional Development Reimbursement (PDR) Fund – Expiry Of Funds

For Regular Faculty Members and Sessionals with Continuing Status: A reminder that unused PDR funds earned in 2011/2012 must be used and claimed by June 30, 2016. Claims for funds earned in 2011/2012 not received by Financial Operations (FinOp) on the Vancouver campus by the cut-off date of June 30, 2016, will be forfeited by the individual.

For Sessionals without Continuing Status: Unused PDR funds expire after two years rather than five years. The expiry dates for the non-CS funds are: 1) June 30 for unspent PDR funds from the February 15 assessment date and 2) December 31 for unspent PDR funds from the August 15 and October 15 assessment dates.

All faculty members (except Sessionals) can view their PDR fund balance online. Sessional Lecturers who wish to know their PDR fund balances can contact Tina Lu at (PPS PDR). For further information on PDR funds, please visit the Faculty Relations’ website.

A reminder that claims can be submitted up to three times per year, and that they must be submitted within 12 months of the expense being incurred.

Research Associate Professional Development Fund

A reminder that salaried Research Associates are eligible to apply for up to $2,000 in professional development (PD) funds for each two-year funding cycle period. Funding requests for the current two-year funding cycle end on March 31, 2016. Unlike Faculty, Research Associates cannot carry over PD funds.

Upon submission of the completed claim, the PD Fund Coordinator will review the claim. Once a claim is processed, a confirmation email will be sent. For further information, contact the PD Funds Coordinator.

Information on the Research Associate PD funds is found on the Human Resources website.

Sessional Conference Fund

Sessional Lecturers are eligible to apply for funds to present papers at conferences. Eligible expenses include: accommodation, conference registration, and transportation expenses. Funds are available on an annual basis and an announcement is sent out to all eligible Sessional Lecturers each January. Applications must be submitted to the Faculty Association by the end of February. For more information, please visit Faculty Relations’ website.

Professional Development Fund Reimbursement

When reviewing claims for Professional Development Reimbursement (PDR) Funds, please keep in mind that the purpose of the fund is to assist faculty members in activities that enhance the performance, ability or effectiveness of a member’s work at the University. Please also keep in mind that entitlement to the Fund does not accrue when a faculty member is on an unpaid leave of absence, and that no reimbursements will be processed during the period of unpaid leave. Reimbursements will be processed upon return to active status. Keep in mind that members with ongoing appointments are permitted to borrow against future years’ entitlements (up to 5 years), and that if the individual subsequently leaves UBC they will have to repay any entitlement deficit that they have incurred. Additionally any goods purchased with PDR funds are expected to be returned to the Department upon departure. Units should keep these 2 points in mind as they are reviewing and approving PD claim forms.

For more information on eligibility and eligible expenses, please visit Faculty Relations’ Professional Reimbursement Fund webpage.