Appointment, Reappointment, Tenure and Promotion – Update on Eligible Members to Vote

The University and the Faculty Association have signed a new Memorandum of Understanding, effective July 1, 2015, that specifies which faculty members are eligible to vote on appointment, reappointment, tenure and promotion for the Research stream and Educational Leadership stream.

In the case of all initial appointments, all tenured and tenure-track members of the department are eligible to vote. For more information on eligible members to vote in reappointment, tenure and promotion, please visit Faculty Relations’ Chart Regarding Eligible Members (UBCV) or Human Resources’ Memorandum of Agreement Regarding Eligible Members (UBCO).

Honorary Appointments, Adjunct Professors and Visiting Appointments

Faculty Relations (UBCV) and Human Resources (UBCO) want to highlight the distinction between Honorary Appointments, Adjunct Professors and Visiting Appointments.

Honorary appointments are made in recognition of services rendered to the University. In the case of an individual who holds a faculty appointment at another academic institution, they may be appointed as an Honorary Affiliate faculty member on the recommendation of the Dean. The Honorary Affiliate designation is appropriate for research collaborators from other institutions. Please note that individuals holding honorary appointments receive no salary or benefits but may be paid a lump sum honorarium.

Adjunct Professor appointments are reserved for individuals who are currently practicing a profession with distinction or particular success, such that the special skills or learning of value are useful to the University. This title is not used for individuals holding faculty appointments at other institutions. Individuals holding adjunct appointments may receive remuneration.

Visiting appointments are for individuals who hold active faculty appointments at another academic institution, and who are coming to UBC for a temporary period of not more than 2 years. Visiting appointments will normally be listed by the equivalent rank which they hold in the home institution preceded by the word “visiting”. Individuals with emeritus status at an institution that they do not expect to return to may be appointed as an Adjunct Professor. Individuals holding Visiting appointments may receive remuneration (subject to approval from Citizenship & Immigration Canada, as required).

Progress Through The Ranks Increase 2014

The Faculty Association and the University have agreed that the University will immediately start the process of implementing the July 1, 2014, PTR increases. While the University will commence the PTR process as soon as possible, it will take some time for the process to be completed and for the increments to actually be paid.

Progress Through the Ranks Increase 2015

The implementation of the 2015 Merit & PSA must wait until we have a new Collective Agreement, however, the review process needs to begin shortly. Departments should ask their faculty members to submit their annual summary of activity and C.V. for the review year (typically April 1, 2014 to March 31, 2015). We recommend that the evaluation process commence as soon as all annual reports have been received. Procedures for merit and PSA are found in the Collective Agreement and on the Faculty Relations website.

Adjunct & Clinical Appointments

A reminder that Adjunct Professor and Clinical Faculty appointments are part-time positions for individuals who have achieved distinction or particular success in their fields outside the university context, and are currently engaged in their profession. When appointing paid adjunct or clinical positions, remember to select the part-time option on the appointment form and indicate the FTE amount. For further guidance on the nature of these appointments, see the Faculty Relations’ titles and ranks and Policy AP4 – Faculty Term Appointments (formerly Policy #42).

FTE Credits for Sessional Lecturers

A reminder that units are responsible for providing sessional lecturers with updated reports of their accumulated service (FTE) at the beginning of each appointment (Part 7, Article 4.05 of the Collective Agreement). This is important both for keeping sessionals informed of their accumulation of FTE, and their continuing status, as well as equipping department heads to effectively manage resources. When tracking accumulated service, keep in mind that some sessionals may lecture in multiple departments. An FTE statement has been added to the sessional offer letters, and administrators will need to add the total cumulative FTE as indicated.

Administrators should review the FTE status of sessional lecturers on at least a semi-annual basis and at least 4 months prior to a reappointment. To view this information in ISIS, click on Reports (along the top menu) and choose Total UBC FTE Months List. Your faculty name should automatically populate. Choose “All” and a list will appear with all sessionals in your department. The FTE listed is university-wide and that’s the number you should enter in the letter. For questions or clarification regarding a specific sessional lecturer, contact a Faculty Relations Assistant Manager at the Vancouver campus, or an HR Associate on the Okanagan campus.