Shadow Salaries

Shadow salary arrangements are created to protect salary paid from General Purpose Operating Funds (GPOF) for a full-time faculty member in the tenure stream and will normally arise in the following circumstances:

  • when an outside funding agency agrees to cover a part of a faculty member’s GPOF salary,
  • when a faculty member moves into an administrative position and a new salary is provided for the duration of the administrative position,
  • when a faculty member enters into a Reduced Appointment and is either a) under age 55 or b) over age 55 and does not have 15 years of full-time service, and
  • in the case of Secondment Agreements.

This procedure allows for the tracking of GPOF slots for these faculty members to ensure that the funding is available on his or her full-time return to GPOF or to the home department (for administrative positions). Shadow salaries should be set up in advance of the salary distribution. However, if the shadow salary is retroactive, the effective date should be the date of the last negotiated salary increase.

In order to set up a shadow salary, the Shadow Salary Appointment Form is used. Generally, 1) the regular appointment is put on an unpaid leave that becomes the shadow salary, and 2) a second, active job is put on the system for the period of the new funding. Both of these appointments will default to the regular GPOF salary when the external funding or administrative position ends.

In filling out the Shadow Salary Appointment Form, please note the following:

  • The funding information for the Non-Active Position, must include the F-Slot. The F-Slot should not be included on the Active Position
  • The funding information for the Active Position must include dates that mirror those in the funding section for the Non-Active position.

For further information please contact Faculty Relations.

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