A to Z Guide for Faculty & Administrators

| A | B | C | D | E | F | G | H | I | J | K | L | M |

| N | O | P | Q | R | S | T | U | V | W | X | Y | Z

A

• Absences: Benefits
• Accidental death and dismemberment: Benefits
• Accompanying partner for tenure/track faculty: Speak to your Head or Dean
• Adjunct professors: Faculty Relations
• Administrative appointments: Faculty Relations
• Administrative appointments – recruitment guidelines: Faculty Relations
• Administrative leave (Deans & Principals): Faculty Relations
• Administrative leave (Heads of Academic Units): Faculty Relations
• Administrative stipends: Faculty Relations
• Adoption leave: Benefits
• Advertising policy: UBC Policy
• Advertising tenure/track position openings: Faculty Relations
• Advertising term position openings: Faculty Relations
• Agreements – copies, interpretations, and implementation: Faculty Relations
• Appointments: Faculty Relations
• Appointment Matrix: Faculty Relations
• Associate Members: Faculty Relations
• Athletic programs: Athletics and Recreation

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B

• Back to work program: Return to Work Program
• Benefit cost calculator: Payroll
• Benefit cost calculator for Leaves: Payroll
• Benefit cost breakdown: Benefits
• Benefits eligibility: Benefits
• Benefit enrollment & Inquiries: Payroll
• Benefits for Sessional Lecturers: Faculty Relations
• Benefit, Salary & Leave Matrix: Faculty Relations
• Billed Appointments: Faculty Relations
• Billings (leave of absence): Leave Of Absence Desk
• Board of Governors: Board of Governors

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C

• Canada pension plan: Service Canada
• Canada Research Chairs (CRC): VP Academic & Provost
• Career Counselling: Employee and Family Assistance Program (EFAP)
• Career opportunities: Faculty Relations
• Career progress: Faculty Relations
• Chairs & Professorships: UBC Policy
• Childcare: UBC Child Care Services
• Childcare & Parent Support Services: Employee and Family Assistance Program(EFAP)
• Clinical appointments: Faculty Relations
• Clinical fellows: Faculty Relations
• Coaching Services: Human Resources
• Collective agreements: Faculty Relations
• Compensation Matrix: Faculty Relations
• Computer access: IT Services
• Conflict of Interest & Conflict of Commitment: University Counsel & Policy 97
• Continuing Studies Program Directors: Faculty Relations
• Confirmation of employment: Faculty Payroll
• Contractor or employee, determining relationship: Financial Services
• Copyright Guidelines: Copyright UBC
• Criminal Records Check: Human Resources
• Curriculum vitae: Faculty Relations and UBC Policy
• Customs: Supply Management

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D

• Deadlines for Paperwork: Faculty Relations
• Death: Faculty Relations
• Dental plan: Faculty Benefits
• Determining Employee/Contractor Relationship: Payroll
• Disabilities & Duty to Accommodate: Equity
• Disability insurance: Faculty Benefits
• Documentation Checklists for Appointments: Faculty Relations
• Duty to Accommodate & Disabilities: Equity

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E

• Early Employee ID Assignment: Human Resources
• Early Retirement: Faculty Relations
• Elder & Family Care Service: Employee and Family Assistance Program(EFAP)
• Emeritus/Emerita status: Faculty Relations and Senate at UBC Vancouver and UBC Okanagan
• Employee and family assistance: Faculty Benefits
• Employee or Contractor, determining relationship: Financial Services
• Employment Insurance: Human Resources and Skills Development Canada
• Equity: Equity Office
• Extended health benefits: Faculty Benefits
• Extraordinary expense fund: UBC Policy #86

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F

• Faculty Association: Faculty Association
• Faculty Council Meetings: Senate
• Faculty Pension Plan: Pension Administration Office
• Faculty Salary Increase Process: Faculty Relations
• Financial Advisory Service: Employee and Family Assistance Program(EFAP)
• Focus on People: Human Resources
• Forms: Faculty Relations

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G

• Graduate supervision: Graduate Studies
• Grievances: Contact Faculty Relations at fr@exchange.ubc.ca
• Group and optional life insurance: Faculty Benefits
• Guide to Tenure & Promotion Procedures at UBC: Faculty Relations

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H

• Harassment: Equity Office
• Holidays: Vacation entitlements
• Honoraria payments: Faculty Relations
• Honorary Appointments: Faculty Relations
• House sitting: Faculty Association
• Housing assistance: Faculty Relations / Treasury
• Housing rentals: Faculty Relations

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I

• Immigration: Faculty Relations: Faculty Members and Administrators
• Income replacement plan: Human Resources
• Income tax: Canada Revenue Agency
• Income tax deductions: Faculty Payroll
• Insurance (health, dental, life, disability): Faculty Benefits

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J

• Job descriptions: Faculty Relations
• Job openings: Faculty Relations
• Job postings – how and where: Faculty Relations
• Joint Appointments: Faculty Relations
• Jury Duty: Faculty Leaves

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K

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L

• Leaves of absence: Faculty leaves
• Leaves of absence – Postdoctoral Fellows: Benefits
• Leave, Benefit & Salary Matrix: Faculty Relations
• Lecturer Appointments (12-month): Faculty Relations
• Legal Advisory Service: Employee and Family Assistance Program (EFAP)
• Length of Service Career Progress Award: Faculty Relations
• Letters of invitation: Faculty Relations
• Letters of offer: Faculty Relations
• Liability insurance: Treasury (see also the September 2005 edition of the Faculty Relations Newsletter)
• Libraries: UBC Library
• Life insurance: Faculty Benefits

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M

• Manual Increase Forms: Faculty Relations
• Map of the campus: Wayfinding at UBC
• Maternity/parental leave: Faculty leaves
• Medical coverage: Faculty Benefits
• Medical leave: Faculty Leaves
• Merit: Faculty Relations
• Moving & Moving expenses: Travel Policies & Travel at UBC

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N

• New Parent Service: Employee and Family Assistance Program (EFAP)
• Newsletters: Faculty Relations
• Nutrition Counselling: Employee and Family Assistance Program (EFAP)

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O

• Offer Letters: Faculty Relations
• Optional life insurance: Faculty Benefits
• Orientation for New Faculty: Faculty Relations
• Over-expenditures on research grants: University Counsel

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P

• Parking: Parking and Access Control Services
• Parental Leave: Faculty Leaves
• Part-time appointments: Faculty Relations
• Partner placements – academic: Speak to your Head or Dean
• Partner placements – nonacademic: Contact Faculty Relations at fr@exchange.ubc.ca
• Partners/spouses working in the same Academic Unit: UBC Policy
• Patents and licensing: University-Industry Liaison Office
• Paycheques & Paycheque-related information: Faculty Payroll
• Pay scales: Faculty Relations
• Peer teaching evaluations: Centre for Teaching and Academic Growth
• Pension: Faculty Pension Office
• People Plan: Human Resources
• Performance salary adjustments (PSA): Faculty Relations
• Permanent Resident Status: Faculty Relations
• Personal leave: Faculty leaves
• Personnel Files: Guidelines for Personnel Files
• Policies: UBC Policies
• Postdoctoral fellows (including teaching fellows): Faculty Relations
• Post-retirement: Faculty Relations
• Pre-retirement Planning Service: Employee and Family Assistance Program (EFAP)
• Principal Subject Taught: Faculty Relations
• Professional Development Reimbursement: Faculty Relations
• Professorships & Chairs: UBC Policy
• Program Directors in Continuing Studies: Faculty Relations
• Promotions: Faculty Relations & Collective Agreement

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Q

• Quarter Century Club: Ceremonies

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R

• Reappointment, Tenure & Promotion Procedures at UBC, Guide to: Faculty Relations
• Record of employment: Faculty Payroll
• Records, faculty: Contact Faculty Relations at fr@exchange.ubc.ca
• Recreation: Athletics and Recreation
• Recruiting for vacant tenure/track positions: Faculty Relations
• Reduced Appointments: Faculty Relations
• Reference Letters: SAC Guide & Faculty Relations
• Rehiring retirees: Faculty Relations
• Relocation: UBC Policy & Human Resources & Work-Life Relocation Services Centre
• Research Associates: Faculty Relations
• Research grants as a part of salary while on study leave: UBC Policy & Research Services
• Research grants as a part of salary while not on leave: UBC Policy & Research Services
• Resignation: Faculty Relations
• Respectful Environment Statement: Human Resources
• Retention Increases: Faculty Relations
• Retirement: Faculty Relations
• Retirement counseling: Faculty Pension Office / Faculty Association
• Retirement counseling reimbursement: Faculty Relations
• Retroactive salary: Faculty Payroll
• Return to Work Program: Human Resources
• RRSP (Group): Faculty Association

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S

• SAC Guide to Reappointment, Tenure & Promotion Procedures at UBC: Faculty Relations
• Salary increases: Faculty Relations
• Salary, leave & benefit Matrix: Faculty Relations
• Salary scales: Faculty Relations
• Scholarly investigations: UBC Policy
• School information for children: Vancouver School Board
• Secondments: Faculty Relations
• Senate: Senate
• Sessional faculty members: Faculty Relations
• Sessional benefits information: Faculty Relations
• Sessional benefit maintenance: Benefits
• Sessional salary information: Faculty Relations
• Sexual harassment: Equity Office
• Shadow salary arrangements: Facutly Relations
• Sick leave: Faculty leaves / University Policy
• Signing authority: University Counsel
• Smoking Cessation Program: Employee and Family Assistance Program (EFAP)
• Social Insurance Number: Faculty Relations
• Spousal accidental death and dismemberment: Faculty Payroll
• Spousal placements – academic: Speak to your Head or Dean
• Spousal placements – nonacademic: Contact Faculty Relations at fr@exchange.ubc.ca
• Spouses/partners working in the same Academic Unit: UBC Policy
• Study leave: Benefits
• Study leave & research grants: Office of Research Services
• Supplemental Plan: Pension Administration Office

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T

• T4 and T4A slips: Faculty Payroll
  
• Taxes: Canada Revenue Agency / Faculty Payroll
• Teaching Overload: Faculty Relations
• Tenure: Faculty Relations and Collective Agreement
• Tenure clock extensions: Faculty Relations
• Term appointments: Faculty Relations
• Terminations: Contact Faculty Relations at fr@exchange.ubc.ca
• Training programs for teaching and mentoring: Centre for Teaching and Learning Technologies (CTLT)
• Travel: Travel at UBC
• Tuition Waivers – Faculty: Benefits
• Tuition Waivers – Dependent Children: Benefits

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U

• UBC Group RRSP: Faculty Association
• UBC Reports: UBC Reports

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V

• Vacation: Vacation entitlement
• Vancouver information: City of Vancouver / Travel BC
• Verification of employment: Faculty Payroll
• Visiting Appointments: Faculty Relations (Immigration & Appointments)

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W

• Without review appointments: Faculty Relations
• Work Permits: Faculty Relations
• Workers compensation: Faculty Payroll

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X

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Y

• Years in Rank: Faculty Relations

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Z

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