New Moving Vendor Options for Relocating Faculty and Senior Management Staff

As of July 1, 2019, there will be three moving vendor options available to eligible relocating faculty members and senior management staff and hiring departments at UBC.

In response to feedback requesting more choice when it comes to coordinating relocation services, UBC is adding two moving companies: AMJ Campbell and Armstrong Moving and Storage/Armstrong International Movers Ltd. UBC is a member of the Canadian Association of University Business Officers (CAUBO), which means the University can take advantage of CAUBO’s agreements with Armstrong and AMJ Campbell. CAUBO negotiates competitive tariff agreements with its moving vendors based on a larger volume of moves, ensuring the competitiveness of quotes/estimates.

Quality Move Management (QMM) which has been UBC’s designated relocation company since 2007 remains an available option, and is the preferred vendor for senior management staff moves, as well as moves over $75K.

Quotes and estimates may be requested of one or each of the three available moving companies.

About AMJ Campbell and Armstrong

Because CAUBO manages the agreements with its moving companies, they are responsible for maintaining the appropriate quality of service. If you choose one of CAUBO’s moving companies, you must work directly with AMJ Campbell or Armstrong.

About QMM

UBC continues to manage the agreement with QMM. If you are a hiring department that selects QMM as your moving company, please continue to following existing UBC administrative procedures. UBC’s relocation administrator and QMM’s relocation coordinators remain your key contacts for QMM moves.

Existing Moving Contracts

The additional CAUBO moving company options are effective July 1, 2019. Any existing contracts or quotes negotiated before July 1, 2019 and/or moves contracted with QMM must be honoured.

Policy and Reimbursement

Under Policy HR6 – Relocation (formerly Policy #82), the University has designated relocation and moving companies that must be used if relocating faculty and senior management staff wish to have eligible expenses reimbursed by UBC’s Central Relocation Fund, the fund that supports the policy.

QMM is the preferred moving company for senior management relocations (e.g. President, VPs, AVPs) and executives (e.g. Deans) if hiring departments wish to access the Central Relocation Fund.

CAUBO-managed moving companies are also eligible for reimbursement through the Central Relocation Fund.

For more information, please visit the updated Relocation website.

Questions? Please contact UBC’s Relocation Administrator Joyce Wei at joyce.wei@ubc.ca.