By Breeonne Baxter on November 21, 2018
UBC will be performing system maintenance on Nov. 21, 2018, between 11:00 a.m. and 1:00 p.m.
Parts of our HR systems will not be available during this time. This includes:
- Benefits sign-up system
- Training catalog and registration
- Sick leave system
- Faculty/Department specific job postings
UBC’s external and internal jobs boards, and HRMS/FMS systems will be available during this time.
By Melissa Baluk on August 1, 2018
Applications for the 2018/19 Community Leadership Program are due by Friday, Aug. 10.
The UBC Community Leadership Program is an opportunity for emerging leaders to explore what leadership means to them, and to build their skills while giving back to the community.
Staff and graduate students are welcome to apply for this program. There is no cost to participants.
By Melissa Baluk on February 13, 2018
Research Associates at UBC are eligible to apply for funding to support your ongoing professional development.
The Professional Development (PD) Fund for Research Associates is a funding pool designed to help research associates (excluding honorary RAs) access learning opportunities to enhance professional knowledge, work performance, and career growth at UBC.
You can apply for up to $2,000 in reimbursements to cover a wide variety of PD-related expenses during the funding cycle that runs April 1, 2016 – March 31, 2018.
To confirm your personal available balance, visit Faculty & Staff Self-Service, and view the “myPD and Learning” section or “Staff PD” tab.
In order to meet the year-end deadlines, your completed PD claim form must be submitted to UBC Human Resources no later than Friday, March 23, 2018.
For guidelines and submission details, visit the Research Associate PD Fund website.
Questions? Please contact Susanna Mulligan or Cathy Faulconer, Human Resources at email@example.com
By Melissa Baluk on February 6, 2018
The Staff Professional Development Funds at UBC are annual funding pools designed to support employees with staff appointments to pursue learning opportunities that will enhance their professional knowledge, work performance, and ongoing career growth at UBC. Funds are available to staff in the following groups: CUPE 2950, CUPE 116, Executive Administrative, Non-Union Technicians and Research Assistants, Management & Professional (AAPS), Service Unit Directors/Excluded M&P, and BCGEU Okanagan.
Apply soon to access PD funds available for the 2017-2018 fiscal year. Staff are welcome to make claims on a first-come, first-served basis until the budgeted funding pool is exhausted or by the end of the fiscal year, whichever comes sooner. The amount you can claim depends on your employee group, as each group has its own funding pool subject to an annual budget allocation and program guidelines.
Based on claim patterns this year, it is anticipated that the budgeted PD funds will accommodate staff requests up until the March 31 year-end, with the exception of the M&P PD Fund for AAPS members (see below).
If you have already taken full advantage of your PD funds this fiscal year, new money will become available to you on April 1, 2018. If you have not used PD funds this fiscal year, note that they do not rollover; they will expire on March 31, 2018.
Notice: M&P PD Funds anticipated to run out prior to March 31, 2018, year-end
Prior to submitting a claim, M&P staff are encouraged to check the M&P PD Fund webpage for daily updates on the overall fund balance. When the funding pool balance reaches zero prior to March 31, no further PD claims will be accepted for reimbursement this current funding year.
Questions? Please contact firstname.lastname@example.org.
By Breeonne Baxter on December 18, 2017
The HR office will be closed over the holiday break.
Holidays Contacts (Vancouver)
We will be open until 4:30 p.m. on Dec. 22, 2017, and will reopen at 8:30 a.m. on Jan. 2, 2018. Each unit has a designated person who will be monitoring emergency inquires over the week. To reach the voicemail of any HR unit at the Vancouver campus, call 604-822-8111.
- Advisory Services: 604-822-4233
- Benefits: 604-827-5631
- Compensation: 604-827-2464
- Faculty Relations: 604-827-1010
- Housing and Relocation Services: 604-827-4098
- HRMS: Email email@example.com
- Pensions: 604-822-8647 for the Staff Pension Plan and 604-827-3286 for the Faculty Pension Plan
- Hiring Solutions: 604-822-8107
- Workplace Health Services: 604-827-4713
Holidays Contacts (Okanagan)
Our Okanagan office will be closed at 2:00 p.m. on Dec. 22, and will reopen on Jan. 2. The emergency contact for the Okanagan campus over the break is George Athans (firstname.lastname@example.org).
Posted in Administration
By Breeonne Baxter on December 4, 2017
Human Resources & Administration
Interim Vice President Human Resources: Linda McKnight: Lisa Castle will be retiring from her role of Vice President, Human Resources, on Dec. 6, 2017. Linda McKnight, Managing Director, Human Resources, Strategic Staff Relations, has agreed to act as interim Vice President Human Resources until the new VP begins their term.
Lisa Castle’s Retirement Celebration Open House: Dec. 12, 2-4pm: We would like to invite you to join us for a celebration of all the wonderful programs and initiatives that we have successfully accomplished as a community to build a positive and respectful work environment, during Lisa Castle’s time as Vice President, Human Resources.
Workplace Experiences Survey Now Closed: 37% Participation Rate Across UBC: Thank you for participating in the Workplace Experiences Survey and for encouraging your faculty and staff to participate as well. The preliminary participation rate in the survey is over 37%.
Preparing for Extreme/Winter Weather at UBC: UBC has issued a bulletin regarding how the community can prepare for extreme/winter weather.
Memo Round-up: Economic Stability Dividend and Paid Leave Between Boxing Day and New Year’s Day: In recent weeks, we have sent out three memos to the HR community of practice at UBC, regarding the 2018 Economic Stability Dividend, and paid leave between Boxing Day and New Year’s Day.
Learning & Career Development
Learning with Lynda.com: Be Creative and Focus on the Detail: In this week’s installment of Learning with Lynda, we look at how you can develop creatively both at work and in the community.
PD Opportunity: Time Management: Planning, Prioritizing & Productivity: We are hosting a one-day Time Management: Planning, Prioritizing & Productivity workshop on Jan. 29, 2018.
Workplace Health & Wellbeing
Search Inside Yourself Training Program (starting January 2018) : HR is offering Search Inside Yourself, a professional development opportunity that uses emotional intelligence and mindfulness to optimize performance, build leadership skills and increase wellbeing.
QPR Suicide Prevention Training: Dec. 11: QPR Suicide Prevention Training is designed to help you learn to recognize suicide warning signs, approach someone who may be at risk, and connect the person to resources that will help resolve crises. Our next session is Dec. 11.
Reminder: Special Mental Health Funding Available: Apply by This Friday!: In October, additional Healthy Workplace Initiatives Program funds were secured for a special, one-time disbursement to promote positive mental health and wellbeing. Applications are due by Dec. 1.
Community & Engagement
Have Your Say on the UBC Strategic Plan by Dec. 8: Share your thoughts on UBC’s emerging strategic plan, and your ideas for how we can bring the plan to life, by completing the online survey before Dec. 8.
By Breeonne Baxter on November 27, 2017
Lisa Castle will be retiring from her role of Vice President, Human Resources, on Dec. 6, 2017. With the recruitment process for the next vice president still under way, Linda McKnight, Managing Director, Human Resources, Strategic Staff Relations, has agreed to act as interim Vice President Human Resources until the new vice president begins their term. As interim vice president, Linda will have the full authority and responsibilities of the role including being a member of the UBC Executive team, supporting the Board of Governors in its governance responsibilities and providing institutional people leadership. We are grateful to Linda for her willingness to step into this role into the first part of 2018.
Linda is a graduate of the University of Victoria. She started her HR career at deHavilland Aircraft in Toronto, where she was responsible for employment equity when it was in its infancy. After her time in Ontario, she returned to Vancouver where she enjoyed a 12-year career at Vancouver Coastal Health working as a Labour Relations Consultant, and then Director, Human Resources. Linda came to UBC in 2002 as the Director, Human Resources Advisory Services. In her time here, she has built a strong team of HR professionals who provide values-driven institution-wide HR advice to managers and staff, and a thoughtful and measured approach to collective bargaining. In addition, she has provided leadership across the university in furthering the fundamental values of fair process and a respectful work environment.
Linda can be reached at email@example.com.
By Breeonne Baxter on November 21, 2017
The Management Systems Portal will be down Nov. 25-26 for maintenance, and will be unavailable for the entire weekend.
MSP will go offline Saturday, Nov. 25, 2017, at 9:00 a.m. and be back up no later than Sunday, Nov. 26, 2017, at 6:00 p.m. Once completed, there will be no change to MSP functionality, but you will notice minor cosmetic changes to MSP screens.
Job applicants will not be able to access the internal jobs posting boards during the maintenance window. The external job posting boards will remain accessible.
We recommend that in order to retain internal rights/status, current employees and recall candidates apply for jobs before the Nov. 25 cut-off. Applicants who need to apply over the weekend outage period should apply through the external jobs boards, and email/call the HR Service Centre on Monday, Nov. 27, to ensure that your external application is linked to your internal employee profile. They can be reached at firstname.lastname@example.org or 604-822-8111.
You will need to provide the following information to link a job via email@example.com:
- the job ID number
- your first and last names
- your employee number
If you are applying for a job with UBC Food Services (Vancouver campus), please email your application to SHHS.firstname.lastname@example.org for jobs that close Nov. 25-26 only.
Internal applications for jobs that close after Nov. 26 must be made through the regular internal job application site to receive full consideration.
By Chelsey Maher on May 25, 2017
The Staff Pension Plan annual report, 2016 Year in Review, is online. The report includes a message from the SPP Board Chair, 2016 Plan highlights, membership and financial statistics, and a review of the Plan’s investment performance.
View the SPP Annual Report: 2016 Year in Review.
By Breeonne Baxter on December 21, 2016
The HR office at the Vancouver campus will be closed over the holiday break. We will be open until 4:30 p.m. on Dec. 23, 2016, and will reopen at 8:30 a.m. on Jan. 3, 2017.
Each unit has a designated person who will be monitoring emergency inquires over the week. To reach the voicemail of any HR unit, call 604-822-8111.
- Advisory Services: Voicemail can be left at 604-822-4233.
- Benefits: Voicemail can be left at 604-822-8140.
- Compensation: Voicemail can be left at 604-827-2464.
- Faculty Relations: Voicemail can be left at 604-827-1010.
- Housing and Relocation Services: Voicemail can be left at 604-827-4098.
- HRMS: Email email@example.com.
- Pensions: Voicemail can be left at 604-822-8119 for the Staff Pension Plan and 604-827-2208 for the Faculty Pension Plan.
- Hiring Solutions (formerly Staff Finders): Voicemail can be left at 604-822-9465.
- Workplace Health Services: Voicemail can be left at 604-827-3182.
The HR office at the Okanagan campus will be closed over the holiday break between Dec. 23 at noon through Jan. 2, 2017. The office will reopen at 8:30 am on Jan. 3, 2017.
If you have any urgent inquiry or issue, please contact firstname.lastname@example.org or 250-864-2190.
As our office will be closed, we will accept packages and deliveries when we re-open Jan. 3, 2017.