Tuition Waivers for Children

The Tuition Fee Benefit provides tuition assistance for undergraduate degree programs, up to a maximum of 120 credits for the dependent children of eligible faculty members. This maximum is equivalent in credits to standard undergraduate degree and is a lifetime maximum per dependent child.

Dependent children are eligible for the Tuition Fee Benefit if they are unmarried and under age 25, and substantially dependent on you for financial support at the start of the session to which the Tuition Fee Benefit applies (either Winter or Summer Session).

This benefit covers tuition fees only, and does not cover any other fees that may be associated with the course.  If you require proof that your dependent is covered under the UBC Extended Health Plan so that they may opt-out of the UBC AMS/GSS Health Plan, please email us at benefitsinfo@hr.ubc.ca.

The Tuition Fee Benefit may be used at both the UBC Vancouver and UBC Okanagan campuses.

The following outline is for information purposes only. All terms and conditions are governed by arrangements made by the University and the Faculty Association. In the event of a discrepancy, the official document shall prevail.

Eligibility
What courses are covered?
How to apply
Is it taxable?
More information

Eligibility

Your dependent children are eligible for the Tuition Fee Benefit if they are unmarried and under age 25, and substantially dependent on you for financial support at the start of the session to which the Tuition Fee Benefit applies (either Winter or Summer Session).

Your dependent children are not covered by the Tuition Fee Benefit if the start date of the course is:

• After the termination date of your appointment
• During a personal leave
• During medical leave without pay (however, employees approved for the Income Replacement Plan are eligible while they are receiving IRP benefits)

What courses are covered?

Only undergraduate courses in an undergraduate degree program are eligible for the Tuition Fee Benefit for dependent children of faculty members. Your child must meet the University’s admission requirements.

What the Tuition Fee Benefit does not cover:

• Non-refundable deposit for undergraduate credit courses/programs that are paid prior to registration
• Graduate credit courses and programs
• Tuition fees covered by non-repayable based funding, such as scholarships and prizes, sponsorship by a third party, bursaries and grants
• Application and student fees
• International undergraduate tuition fees*
• Non-credit courses and certificate programs offered by UBC Continuing Studies
• Administration fees for certificate programs offered by UBC Continuing Studies
• Courses and programs that are not UBC undergraduate credit courses, such as continuing education courses, licensing courses, credit programs and professional development courses offered by other UBC Departments (including Sauder School of Business)
• Courses and programs that are not UBC undergraduate credit courses, such as Executive Education courses, Real Estate courses and programs, Diploma in Accounting, Diploma in Sales and Marketing Management, Business Families Programs and Ch’nook Business Programs offered by the Sauder School of Business (and not the University)
• Courses offered by other institutions (including the Open University)
• Botanical Gardens or UBC Recreation courses, listed in the UBC Continuing Studies calendar
• UBC-sponsored courses through the MOST or BEST programs

Note:
*Undergraduate international tuition fees are not covered by the Tuition Fee Benefit, however your child may apply for tuition waivers up to the domestic undergraduate tuition amount for these courses.

How to apply

Your dependent child must register for the course prior to applying for the Tuition Fee Benefit on-line. To apply for the Tuition Fee Benefit on-line click here to be directed to the UBC Faculty and Staff Self-Service website (sign in with your CWL). For instructions on applying for the Tuition Fee Benefit on-line, click here.  If you wish to make changes to your Tuition Fee Benefit application once submitted, click here for further instructions.

Tuition Fee Benefit applications should be completed before tuition would normally be due. Applications submitted after payment deadlines will be subjected to late fees and/or interest that will not be covered by the Tuition Fee Benefit.

Note: The non-refundable deposit you are required to pay prior to registration is not covered by the Tuition Fee Benefit. The procedure and cost for auditing a course is the same as taking a course for credit. Do not use a credit card or cheque to pay for a course or hold your place. You cannot replace this payment with a Tuition Fee Benefit form at a later date.

Course withdrawals

Your child is required to notify the Registrar’s Office in order to withdraw.

Changes in registration causing a decrease in credit load must be reported to the Tuition Fee Payment Office in Brock Hall within that term before adjustments can be made. If the student withdraws from courses after the formal drop/add period; the student will be deemed to have used the credits under the Tuition Fee Benefit.

The amount of the tuition refund for withdrawn courses depends on when in the term your child decides to withdraw. When the student has withdrawn from the course, contact Financial Services, and the Tuition Fee Benefit record will be updated to cover the cost of the course, less the refund.

There will be a $25.00 administrative fee imposed by Brock Hall to process each late waiver payment.

Is it taxable?

Previously, if you transferred your Tuition Fee Benefit to your dependent, the amount of the tuition was considered a taxable benefit to you and included in Box 40 of your T4 slip at year-end. Starting with the 2007 tax year, any Tuition Fee Benefits transferred to your dependent will be considered a taxable benefit to your dependent (and not you) and UBC Enrolment Services will issue a T4A slip for your dependent at year-end.

For more information:

Credit course information (Admission requirements and tuition payments):

UBC Enrolment Services, 604-822-3014, Brock Hall, 2016 – 1874 East Mall

Tuition fee benefit application process and eligibility:

Financial Services, GSAB, 305 – 2075 Wesbrook Mall

• If your last name starts with A-L, call Carol Piotrowski, 604-822-9290, carol@finance.ubc.ca
• If your last name starts with M-Z, call Wentworth Iwasiuk, 604-822-8979, wiwasiuk@finance.ubc.ca