Apply for unpaid Compassionate Care leave to your department head or manager in writing, telling them when you expect to leave and return to work. Generally speaking, the leave begins on the date the medical certificate is issued. Please note that leave must be taken in units of one or more weeks. A copy of a medical certificate, to be completed by your family member (or family member’s representative) and their doctor or medical practitioner must accompany your request.
Your department will then notify either Financial Services for staff or Faculty Relations for faculty by submitting a leave of absence form.
If you are taking Compassionate Care leave to care for an family member who falls under EI’s definition, you should apply for Employment Insurance (EI) Compassionate Care Benefits from Service Canada as soon as you know the dates of your leave.
A Record of Employment (ROE) is required for your EI application. Your Payroll Representative will send your ROE electronically to Service Canada following your last paycheque prior to the start date of your compassionate care leave. You do not need to request a ROE from UBC.
Please note that the original medical certificate, to be completed by your family member (or family member’s representative) and their doctor or medical practitioner must accompany your application.
If you would like to speak with someone at UBC regarding your ROE:
UBC Vancouver Staff Payroll Representatives:
UBC Vancouver Faculty Representatives:
UBC Okanagan Staff and Faculty Payroll Representatives:
Details on applying for Employment Insurance Compassionate Care Benefits can be found on the Service Canada website.
If you wish to take additional leave after the expiry of your Compassionate Care leave, please refer to Leaves – General Leaves section for your employment group.