Criminal Record Checks at UBC

The Criminal Records Review Act (CRRA) has recently been amended by Bill 20-2010 to expand its application to individuals working with vulnerable adults, in addition to those working with children. The Criminal Records Review Act helps to prevent the physical and sexual abuse of children and vulnerable adults by requiring individuals to whom the Act applies to undergo criminal records checks (CRCs).

All UBC faculty and staff who work directly with children or vulnerable adults, or who have or potentially have unsupervised access to children or vulnerable adults, are subject to a CRC every five years. This includes but is not limited to: clinical and non-clinical UBC faculty and staff (including student employees) who work at the Provincial Health Service Authority facilities (Children’s Hospital including Mental Health, Sunny Hill Health Centre for Children, Women’s Hospital and Health Centre), and any UBC child care facility. The CRRA may also apply to UBC students who work with children and vulnerable adults as part of their UBC studies. Information with regard to students can be found on the University Counsel website.

The CRRA provides a limited exemption for post-secondary institutions (such as UBC) and their employees. This means most UBC faculty and staff who interact with or teach UBC Students under the age of 19 as part of their work are not required to have a CRC.

If you are unsure as to whether an individual you are hiring is to fill a position that requires a CRC, or if you have any questions regarding the CRC requirement, contact your Human Resources Advisor or Faculty Relations Manager.

As a result of the recent changes to the Act, the information in this communication supersedes the memo sent from Human Resources on November 4, 2010.

Definitions

“Child”: Means an individual under 19 years of age

“Vulnerable Adult”: Means an individual 19 years or older, who receives health services, other than acute care, from a hospital, facility, unit, society, service, holder or registrant referred to in the Criminal Records Review Act’s definition of “employer”.

“Work with Children”: Means working with children directly or having or potentially having unsupervised access to children

a) In the ordinary course of employment,
b) In the practice of an occupation, or
c) During the course of an education program.

“Work with Vulnerable Adults”: Means working with vulnerable adults directly or having or potentially having unsupervised access to vulnerable adults

a) In the ordinary course of employment
b) In the practice of an occupation, or
c) During the course of an education program

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