eRecruit Documentation: Advisory Services

Advisory Services Roles Within eRecruit

Although most of the recruiting process is orchestrated by the departmental recruiter, Total Compensation is responsible for classifying positions and Advisory Services plays a key role in approving job offers. The system auto-detects when these approvals are necessary and forwards these transactions accordingly.

Additionally, Advisory Services is responsible for managing information related to CUPE 2950 recalls and Duty to Accommodate. This information is used to prioritize applicants. It is Advisory Services’ responsibility to review CUPE 2950 applications prior to releasing them to the recruiter to ensure that recall and duty to accommodate applicants are correctly prioritized.

Advisory Services is emailed if a recruiter is hiring a foreign applicant (a signal to start the immigration paperwork).

Approving Offers

  • After a recruiter has completed an offer, it is automatically submitted to the departmental approver. After departmental approval, CUPE 2950, CUPE 116, and BCGEU-OK offers need to be checked by Advisory Services.
  • Offers requiring Advisory Services approval are automatically forwarded once the departmental approval is complete. Once Advisory Services approval is complete, the recruiter can move the applicant on to the hire process.
  • If no central approval is required, the recruiter can move the applicant on to the hire process as soon as departmental approval is complete.

For more information on approving offers, see the eRecruit training material on Manage Applicants and Openings.

Manage Recalls, Placements & Duty-to-Accommodate Applicants

  • It is Advisory Services’ responsibility to ensure that information relating to recalls, placements and duty to accommodate employees are recorded in additional screens. These screens are only available to Advisory Services.
  • This information is used later when applicants are prioritized for CUPE 2950, CUPE 116, and BCGEU postings.
  • These screens record the employee ID, the job code, the start and end date of the employee, and the type of event (recall, placement, etc.).

For more information on this process, see the eRecruit training material on Manage Applicants and Openings.

Override Applicant Priority

  • Once a posting closes, the system will automatically prioritize the applicants.
  • In most cases, the applicants will be automatically released to the recruiter so they can start shortlisting, etc.
  • However, in the case of CUPE 2950, CUPE 116, and BCGEU-OK, the applicants must be manually released by Advisory Services.
  • Advisory Services will need to check for any CUPE 2950, CUPE 116, and BCGEU-OK that have been recently closed. They must be checked to ensure that all relevant recalls, placements and duty to accommodate employees are present and prioritized correctly.
  • If employees are missing, they must be manually added. If their priority is incorrect, Advisory Services must use the Override Applicant Priority action.
  • This action can be located in the Take Action drop-down list on the Manage Applicants page. This action is only available to Advisory Services.

For more information on this process, see the eRecruit training material on Manage Applicants and Openings.

Foreign Hires

  • If a faculty/department decides to hire a foreign applicant, an email message is sent to Advisory Services so they can initiate the immigration paperwork.
  • Although the recruiter can start the hire process, it is not possible to fully complete this step without a Social Insurance Number (SIN).
Updated July 2014

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