Applicant Attachments

Index » Manage Applicants and Openings

Applies to: Recruiters | Advisory Services


General Information

Module: Manage Applicants and Openings
Page name:  Applicant Attachments
Purpose: Use this page to upload documents relating to the offer and hire.Any documents that your faculty/department approvers require to approve the offer or that Human Resources (HR), Faculty Relations, or the Vice Provost Office needs to do the same, should be uploaded here. When you generate an offer letter, a copy is automatically uploaded by the system to this page.If an offer letter is signed and returned, a copy must be scanned and uploaded on this page.The system will not let you complete the hire process without a signed offer letter (if this is a requirement of the employment group).This page is available to approvers via a hyperlink on the Manage Applicants main page.
Primary user: Recruiter
Workflow: None on this page
Used for staff:  Yes
Used for faculty: Yes

Overview

The Pre-Hire Documents page is divided into four main sections:

  • Resume/CV
    • Use this section to view/delete uploaded resumes, add/delete reference and offer letters.

Offer Letters & Miscellaneous

    • System-generated offer letters are automatically uploaded to this section.
    • Use this section to upload modified offer letters, signed offer letters, and various forms used to support faculty hires.
    • If you don’t have some of these documents in electronic form, you will need to scan them first.
    • Use the special sections below to upload the Social Insurance Number (SIN) and citizenship documents. Don’t do that here.
  • Canadian Social Insurance Number
    • Use this section to upload a scanned copy of the SIN card.
    • If this is an existing applicant, then this is not required.
  • Citizenship (Foreign Hires Only)
    • Use this section to upload a scanned copy of the applicant’s passport.
    • This section is only relevant for foreign hires.
  • Visa Permit (Foreign Hires Only)
    • Use this section to upload a scanned copy of a visa or work permit.
    • This section is only relevant for foreign hires.

Hyperlinks and Buttons

Hyperlink/Button  Description
Add . . . You will find a hyperlink similar to this in each section. For example, to manually add an attachment, click the Add Attachment hyperlink. You can add an attachment type more than once.
Delete . . . You will find a hyperlink similar to this in each section. For example, to delete an attachment, click the Delete Attachment hyperlink.
File Name Click the attachment name to open it for viewing.
Save Click this button to save the changes to the page.
Return to Previous Page Click this hyperlink to return to the previous page: either the main Manage Applicants page or the Offer page.

Other Helpful Resources

Updated July 2014

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